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Coordinated Site Review

 

On January 13, 2025 all new coordinated site reviews will need to be submitted using the CAGIS ezTrak Portal. The online Portal was designed to make our customers’ experience faster, easier and more efficient.

 

The Coordinated Site Review process is designed to help developers identify any regulatory conditions that may affect their project. The goal of Coordinated Site Review is to give developers written feedback from all departments involved in the site plan approval process. By giving this feedback early on, the applicant will be able to change minor or major details before applying for the necessary permits. It is highly recommended that complex development projects are reviewed through the Coordinated Site Review process prior to applying for permits.

 

What Makes CAGIS ezTrak a Game-Changer?

  • Web-Based System: Apply anytime, anywhere—no need to work around office hours.
  • Efficiency: A streamlined process that reflects our commitment to innovation.
  • Self-Service Capabilities: Complete preparation and applications at your convenience.
  • Reusable Accounts: Create an account once and save time on future projects.
  • Project Status Tracking: Stay informed at every stage of the approval process.
  • Collaborative Access: Share data seamlessly across your organization and City agencies.
  • Unified Communication: Receive updates from multiple City agencies in one central location.

 

Get Started Setting Up Your CAGIS ezTrak Portal Account

For businesses with multiple employees or partners, setting up your account appropriately is especially important to allow for seamless collaboration and data sharing.

 

GET STARTED SETTING UP YOUR CAGIS ezTrak ACCOUNT

 

COORDINATED SITE REVIEW CHECKLIST

 

 

Learn More About the Coordinated Site Review Process

The Coordinated Site Review process is designed to help developers identify any regulatory conditions that may affect their project. The goal of Coordinated Site Review is to give developers written feedback from all departments involved in the site plan approval process. By giving this feedback early on, the applicant will be able to change minor or major details before applying for the necessary permits. It is highly recommended that complex development projects are reviewed through the Coordinated Site Review process prior to applying for permits.

 

Once an application in the CAGIS ezTrak Portal is submitted, you will receive feedback from the following departments (applicable to the project):

This first stage, Preliminary Design Review, is to give initial reactions and to gather information about the submitted site plans and provide some general parameters regarding zoning of the site location. The site plans should include the site area drawn to scale, and the potential use and density of the development.

The second stage, Development Design Review, involves more detail of the site plan than the first stage of the review process. An existing site plan, including topography, and a proposed site plan with potential topography is needed. Also, proximity to utilities, zoning and subdivision analysis, section drawings of fences and/or retaining walls, and elevation drawings will be needed. From this stage, developers will receive specific design parameters and requirements along with endorsements for public approvals.

The third stage of the review process, Technical Design Review, wraps up the Coordinated Site Review.  In this stage, a proposed site plan with proposed grading, site construction drawings, utility plans, landscaping plan/elevation drawings/floor plans, and an approach to legal documentation of commonly held infrastructure and land should be submitted. After this stage of review is done, all major decisions and technical direction are finalized prior to any requests for permits.

If you have any questions, please contact the Development Services Manager, Rodney D. Ringer, at 513-352-4847 (w) - 513-262-5681 (c) or email at dev.services@cincinnati-oh.gov.